Overview

This position is responsible for Health, Safety and Sustainability matters across the Defence Academy UK. It will work closely with the key stakeholders such as the Defence Infrastructure Organisation. Other Key stakeholders and net workers include all Defence Academy UK elements, Lodger Units, DACI / PFI contracted parties on development, compliance, enforcement and monitoring.

The Health, Safety and Sustainability Adviser also ensures the site is operating in a compliant manner to all MOD policy including Joint Service Publications 375, HMG legislation and enforcement measures as well as developing new initiatives and policies to improve sustainability at the Defence Academy.

This position is advertised at 37 hours per week.

Job description

Undertake line management, mentoring tasks for 1 direct report.
Undertake learning and self development and upskilling as required.
Working as part of the Station Safety Team to develop and manage the Functional Safety Management Plan (FSMP) and Action Plan, and any other relevant Station Management Plans , updating and revising as necessary in line with MOD and national policy.
Advice the Head of Establishment and line managers (at all levels), in conjunction with relevant specialists, on Health, Safety and Sustainability requirements.  This must include establishing a culture of awareness and reporting, with continuous evaluation of practices, procedures and facilities to ensure risk is As Low As Reasonably Practicable (ALARP) and law adhered to.
Investigate accidents and dangerous occurrences, producing written comments and/or reports, where applicable, identifying root causes in order that lessons can be identified, and improvements made.
Conduct audits to monitor for compliance across the site, recommending solutions to issues, improvement opportunities or new prevention measures.
Managing the Station accident reporting programme, prepare Health,Safety and Environment Forms and action RIDDOR and report accidents as directed by the SHSA.
Deliver on-the-job training in matters of health, safety and sustainability, including promoting initiatives and continuous improvement. Conduct training and presentations for health, safety and sustainability matters and accident prevention and near-miss reporting.
Engaging and working in partnership with strategic partners such as SERCO / ESS / CU and others in the provision of a safe environment.
Bring to the attention of the Head of Establishment and safety staff, new safety information and legislation or sustainability initiatives as it becomes available for consideration before disseminating to the wider audience. The information should be conveyed using media methods available in an easy to read and attention catching format.
Facilitate, and where appropriate chair the Safety and Sustainability Working Groups, reporting into the Safety Steering Group.  Report on health, safety and sustainability awareness, issues and statistics.
Carry out any other duties as directed by line management appropriate to grade and discipline.

Person specification

Knowledge of the MS office Suite

Self starter who can work with minimal supervision

Identify and undertake work in priority order

Behaviours

We’ll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Making Effective Decisions
  • Managing a Quality Service
  • Working Together
  • Changing and Improving

We only ask for evidence of these behaviours on your application form:

  • Communicating and Influencing
  • Making Effective Decisions
  • Managing a Quality Service
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Some of the many benefits you will receive:
• Highly competitive pension scheme.
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service. If by chance you have previously completed service in the Public Sector in the past 5 years, you may be eligible to request 30 days leave immediately. (Evidence will be required).
• Opportunity to join more than one of our many networks (Race, LGBT+, Gender, Disability and Faith & Belief)
• Shrivenham has good travel links with free car parking.  Other facilities are a Sports & Social facilities, a Gym complex, a Stables, a Golf Course as well as onsite Mess & Retail shops.

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

Please Note:

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
This recruitment process will consist of two parts:

1. A written application containing your experience (a CV ) and three Behaviours drawn from the Civil Service Success Profiles.

2. If your written application is successful, you will be invited to a face-to-face interview where you will be tested against five Behaviours (the three from your Application, plus two more).

3. Behaviours – these will be assessed individually with a 250-word statement per behaviour. The application form will indicate which behaviour is being assessed each time you provide a statement, and we are ideally looking for an example using the STAR method below.

4. It is recommended that you focus on one example for each behaviour to allow you to provide enough detail in your answer. We would also advise you to use examples that best meet the criteria, even if they are a few years old. Please use the STAR (Situation, Task, Action, Result) approach when providing your Behaviour examples:

Situation – Briefly describe the background of the situation in which you found yourself.
Task – What you were required to do/chose to do.
Action – What actions you undertook to achieve the tasks. Make sure to use “I”, not “we” to explain how your actions led to results.
Result – Use facts and evidence to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.

5. Please make sure you have consulted the HM Government ‘Success Profiles – Civil Service Behaviours’ document (available on Gov.uk) to ensure you have understood the relevant Behaviours at Level 3 – for HEO/SEO grades.

6. Experience – this will be assessed individually through your CV.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, you will be assessed against your CV and the following behaviours:

  • Communicating and Influencing
  • Making Effective Decisions
  • Managing a Quality Service

In the event of a high number of applications, the sift will be conducted on your CV only.

At interview, you will be assessed against the following behaviours:

  • Communicating and Influencing
  • Making Effective Decisions
  • Managing a quality service
  • Working Together
  • Changing and Improving
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